How to Say “Please Note” in an Email

So, you’d like someone to take note of specific information in an email.

But you’re a little concerned that please note might sound a bit generic or informal.

Well, you’ve come to the right place.

This article will show you how to say please note in an email to keep things interesting.

Is It Correct to Say “Please Note”?

Please note is correct to use in formal contexts.

You can use it when you would like someone to pay attention to the information you share. It ensures that they note down the things you’ve shared with them for future reference.

For example, you could say please note when providing someone with information about a meeting. It ensures that they keep a mental or physical note to remind themselves of it.

Here’s a great email example to show you more about how to use it:

Dear Jeff,

Please note that we are planning on meeting on Friday. I hope this works well for your current schedule.

Sam Roland

Sometimes, you might also see the variation please notice. This is another great phrase, but it’s less common. Still, it works well in formal emails when you have changed or updated information.

For example:

Dear Mrs. Roberts,

Please notice that we have changed the original planned time for the meeting. Let us know if you can still attend.

Maddie Trust

Sometimes, you’ll see people using a comma after the phrase. However, it’s best to avoid using this as it can make your sentence sound quite jarring.

Mistake: Including a comma after the phrase

  • Correct: Please note that we have changed this time.
  • Incorrect: Please note, I have updated the file.

We don’t recommend including the comma in your emails. It takes away from the formality of the phrase.

It’s clear that please note is a great phrase to use formally. But that doesn’t mean it’s your only option!

Keep reading to learn what to say instead of please note. We’ll show you what to include in a formal letter or email when you have important information to share with someone.

7 Alternative Ways to Say “Please Note”

You should check out these 7 synonyms to find another way to say please note:

  • Be aware
  • Keep in mind
  • Take notice
  • Pay attention to
  • It’s important to recognize
  • Please be mindful
  • Take into consideration

1. Be Aware

To start with, you can use be aware as a formal synonym for please note.

It shows that you’d like to bring information to someone’s attention. It’s a great choice when sending an email that shows you have changed or updated something.

Try using it when emailing a client. It lets them know that you’ve changed a plan or project that you’ve been working on with them.

We also recommend reviewing this example:

Dear Mr. Jackson,

Be aware that we have changed the plan. Please review the attached document to learn more about our ideas.

Katherine Zeta

2. Keep in Mind

Feel free to try using keep in mind instead of please note. It’s a professional synonym that shows you’re trying to get the attention of the recipient.

Starting an email with keep in mind ensures the reader engages with the information.

So, it’s a great way to let people know about important updates or changes.

For example, you can use it when contacting your business partner. It allows them to see what you’re doing with a project and whether they agree with the update.

Here’s a great example to show you more about how it works:

Dear Miss Bane,

Keep in mind that this is how we plan on moving forward. Let us know if you’re not okay with doing this.

Kind regards,
Benjamin Hills

3. Take Notice

We also recommend using take notice instead of please note. It’s a great way to mix things up that still allows you to sound as formal and polite as possible.

Generally, this is a great way to encourage the recipient to pay attention.

Use it when emailing an employee. It gives them an update that might be relevant to their current job role.

If you’re still unsure, you can review this sample email:

Dear Brian,

Take notice that we are already looking for a replacement. You should have a new team member by the end of the week.

Maria Sharpie

4. Pay Attention To

Feel free to use pay attention to when emailing an employee. It shows that you have to update them, and you’d like their full attention when you do so.

It keeps things formal yet brief. This is an ideal way to communicate in an email because it shows that you’re trying to keep the employee engaged for as long as possible.

Generally, most recipients will copy down the rest of the email’s content. It’s a surefire way to engage them and remind them that something is vital.

Also, you can review this example to learn more about how it works:

Dear Stacey,

Pay attention to the changes in the document. I’ve highlighted them to make them more obvious to you.

Melanie Smart

5. It’s Important to Recognize

We also recommend using it’s important to recognize as a formal way to say please note.

This is a great way to let clients know of updates or changes.

If you’ve recently had to change a meeting time with a client, a phrase like this will work well.

It ensures that the client is kept in the loop. So, you can list important things for them after this phrase to remind them of any changes.

Here’s a great email example to help you with it:

Dear Mr. Brett,

It’s important to recognize that we have had to reschedule the meeting. Please confirm that you’re still able to attend.

All the best,
Martha Jones

6. Please Be Mindful

We recommend using please be mindful in some instances as well. It’s a great way to show that you have a formal update to share.

Generally, this keeps things calmer than other options. It shows that there’s something to share, but you don’t want to draw too much attention or importance to the matter.

Try it when contacting customers. It helps to keep them in the loop, but it doesn’t go overboard with suggesting new updates or ideas.

We also recommend checking out this sample email:

Dear Miss Willis,

Please be mindful that we’re looking at different options moving forward. We hope you’re still on board with our operation.

Georgia Murphy

7. Take Into Consideration

Finally, we recommend using take into consideration. This is a great way to replace please note when you have something important to share.

We recommend using it when contacting a colleague. It shows that you’ve got an important update to share with them and would like to hear what their thoughts are.

It’s polite and friendly. This makes it a useful choice when you already have a good working relationship with the recipient.

Also, you can review this example to learn more about it:

Dear Thomas,

Take into consideration every option we’ve laid out for you. That way, you’ll have a better understanding of what comes next.

Kind regards,
Suze Smith

George O'Connor