How to Say “Please Be Informed” in an Email

So, you’re trying to let someone in the office know about some useful information.

Perhaps you’re wondering if please be informed is the best thing to say formally.

If you’re worried it’s too rude or forced, you’ve come to the right place.

This article has gathered the best alternatives to teach you what to say instead of please be informed.

Is It Correct to Say “Please Be Informed”?

Please be informed is correct to use in formal contexts.

We recommend using it when you have important information to share with someone. It can be new information or an update to something you’ve mentioned previously.

Generally, it’s polite and helps people to stay informed. So, it’s a good way to keep everyone involved in the workplace and make sure people know when something might have changed.

Review this email sample to see how to use it if you’re still unsure:

Dear Adam,

Please be informed that the meeting time has changed. We will now be seeing each other at 3 p.m.

Maria Walking

You might also use please be advised. It’s a great variation that shows you want someone to remember and act on the information provided.

Here’s a great sample email showing you how to use please be advised in a sentence:

Dear Mr. Rogers,

Please be advised that I will be out of office over the next week. So, please direct any queries to Abigail from HR.

All the best,
Tamara Benjamin

Sometimes, people will include a comma directly after please be informed. However, this is incorrect and should not be included in your professional emails.

Mistake: Including a comma after the phrase

  • Correct: Please be informed that we are changing the time.
  • Incorrect: Please be informed, I am not in the office.

So, it’s clear that please be informed is correct and suitable for formal emails. However, we still recommend exploring some alternatives to help you mix things up.

Keep reading to learn the 7 best alternatives showing you how to say please be informed in an email. We’ve gathered them together and provided you with helpful examples for each.

7 Alternative Ways to Say “Please Be Informed”

So, you can check out these 7 alternatives to learn another way to say please be informed:

  • Kindly note
  • We would like to bring to your attention
  • Be aware
  • It’s important to know
  • Please take notice
  • Allow us to inform you
  • Take into account

1. Kindly Note

If you’d like to know a polite way to say please be informed, you really can’t go wrong with kindly note.

It’s a helpful phrase that works well in formal emails. We recommend using it when contacting a client with an important update.

For instance, you might have changed your email address. So, if they need to contact you, you need to remind them of the best way to do that.

Check out this email example if you still need help with it:

Dear Mr. Bridges,

Kindly note that this is my new email address. I would prefer it if you used this one to contact me moving forward.

Duncan Time

2. We Would Like to Bring to Your Attention

We also think that we would like to bring to your attention works well instead of please be informed.

It’s great as a formal phrase that shows you have something important to share with the recipient.

Generally, this is a great way to keep things polite and respectful. Also, using we in the phrase suggests you represent an organization rather than an individual.

If you’re still stuck, review this sample email:

Dear Miss Storm,

We would like to bring to your attention that the meeting has been rescheduled. Please make yourself available for Wednesday at 3 p.m.

Shaun Rogers

3. Be Aware

Try using be aware as another way to say please be informed.

It’s a little more direct, as it removes please from the phrase. So, it’s a great choice when you have to update a client about something.

For instance, you might not have received an expected payment. This could be a great way to remind a client that they need to pay something to your company.

Here’s a great sample email to also show you how to use it:

Dear Ms. Adriansen,

Be aware that we have not yet received payment from your company. Please let the accountants know, as they need to get on top of this.

Thank you so much,
Carl Firth

4. It’s Important to Know

Try using it’s important to know as a more conversational way to remind someone of information.

It’s great to use this when contacting colleagues. It shows that you have something important to share with them and want to hear their thoughts.

For instance, you can use it when working on a team project with them. It shows that you have an update for them that relates to the project.

We also recommend checking out the following email sample:

Dear George,

It’s important to know that I have completed the project for the rest of the team. I’ve attached it, so feel free to review it when you can.

Jayden Walker

5. Please Take Notice

Try using please take notice instead of please be informed. It’s a useful professional phrase that shows you have something important to share with people.

It’s a great choice when sending a bulk email. Generally, this will allow you to contact multiple people at once and remind them that something important is coming up.

Use it when emailing employees. That way, they’ll all know what you’re trying to share with them at the same time.

Also, you can review this example to learn more about it:

Dear All,

Please take notice that we will be having a meeting today. It’s very important, and I expect you all to attend.

Sara Ryland

6. Allow Us to Inform You

It’s worth trying allow us to inform you instead of please be informed. It’s a great way to show that you have important information to share with a recipient.

Using us also suggests you’re speaking on behalf of your company. It removes the individuality from the phrase, making it a helpful way to remain professional.

Use it when contacting a client. It tends to work quite well as it retains a more professional tone with them.

Here’s a great email example to show you more about how it works:

Dear Mrs. Bone,

Allow us to inform you that we are looking elsewhere for a suitable candidate. Feel free to provide one if you know of any.

Kind regards,
Russell Bennett

7. Take Into Account

Finally, we recommend using take into account when contacting a customer.

This is a great way to let customers know that you’re on to something. It will allow you to share information with them that should help them to understand how you’re responding to their query.

It’s polite and professional. So, you really can’t go wrong with it when showing customers that you’re on their side.

If you’re still unsure, check out this example:

Dear Mr. Weiss,

Take into account that we are looking into this matter. We’re hoping to find a solution to it by the end of the week.

Lewis Sutton

George O'Connor