Okay, so you’re trying to sign off an email, but you’re worried warmest regards isn’t the best choice.
Luckily, you have options.
This article will teach you what to say instead of warmest regards to ensure you don’t sound too repetitive.
Is It Correct to Say “Warmest Regards”?
Warmest regards is correct to use in professional contexts as an email sign-off.
It is professional and works best to end an email. Generally, people include it before signing their names to show that they respect the recipient.
It’s one of the more common ways to end an email. So, if you use it too much, you might be too repetitive and generic. It’s always good to have a few options to mix things up.
You can refer to this email sample to see how it works:
Thank you so much for reaching out to me. I’m glad we could figure out a good compromise here.
You can also use warm rather than warmest. This removes the superlative form and makes it slightly less sincere, but it’s still a good choice in formal emails.
I’ll let you know when I have more information. Until then, please continue working on these projects.
Sometimes, you’ll come across the capitalized variation in emails. This is a personal preference for most email writers. So, feel free to switch between them.
However, the uncapitalized option tends to be more popular.
Variation: Capitalizing regards
- Correct: Warmest regards
- Correct: Warmest Regards
So, you can use warmest regards in formal emails. However, it’s not your only choice. We recommend exploring some alternatives to see what else works well in emails.
This article has gathered some synonyms, showing you another way to say warmest regards to help you keep things professional.
8 Alternative Ways to Say “Warmest Regards”
Here are the 8 best alternatives to help you replace warmest regards in your emails:
- Best wishes
- With heartfelt regards
- Kindest regards
- Yours sincerely
- All the best
- All my regards
- Sending my best
- With deepest respect
1. Best Wishes
One of the most common ways to end an email is best wishes. Therefore, it wouldn’t make much sense to include alternatives for warmest regards without it.
We recommend using it to close a letter warmly. It’s a great way to show that you care about the recipient and want them to feel like you respect them.
The best part about best wishes is that it isn’t limited to a specific group.
You can use it when emailing any recipient. Whether they’re friends, colleagues, bosses, or clients, it doesn’t matter! The phrase is just as effective for everyone.
You can also review this email sample:
This is a great idea. I’m so excited to find out more about it, and I look forward to all the updates you share.
2. With Heartfelt Regards
For something a little more special and caring, try with heartfelt regards.
It’s a great way to replace warmest regards because it shows you genuinely care.
We recommend using it when messaging your boss. It’s a great way to let them know you respect them and want to help them in some way.
Here’s a great sample email if you’re still unsure:
Dear Mr. Kingston,
I’m not sure what you want to achieve from this. However, I’ll do what I can to help you complete this project.
With heartfelt regards,
3. Kindest Regards
Use kindest regards as a professional way to say warmest regards. It’s incredibly useful in most written cases when you want to mix things up.
The best part about this synonym is that it doesn’t change much from the original.
You can switch warmest with kindest, and the original intention will stay the same.
It’s a great way to show someone you care. Try using it to be as respectful and polite as you can when closing an email warmly.
You should also review this example:
I will let you know as soon as I have more information to provide you with. I’m sure it won’t be too long.
4. Yours Sincerely
For something truly professional, you may want to stick with yours sincerely.
This phrase works when you know the recipient’s name but might not know them very well.
It’s good for a first letter or email to someone. It shows that you want to remain formal and polite without taking your language choices for granted.
Once you get to know someone better, you might stop using yours sincerely. Until then, it’s always a safe bet.
Feel free to refer to this sample email if you’re still unsure:
Dear Mr. Mathews,
I would like to meet with you to potentially discuss my position at your firm. I think I’d be a good candidate.
5. All the Best
For something a bit more generic, you can stick with all the best.
It’s another way to say warmest regards that shows you’re happy to wish someone well.
All the best is one of the most common email closers. Therefore, it’s a bit repetitive in most emails.
However, if you’re stuck on anything else to use, you really can’t go wrong with this one!
Also, if you’re still unsure, review this example:
You always know how to complete these projects to the right specifications. I knew I could count on you.
All the best,
6. All My Regards
Try all my regards to show someone how much you care. It’s a great way to close an email warmly if you’re looking to do so.
It’s not the most common phrase to include at the end of an email, either.
Therefore, it’s a fun choice that’ll help to spice your emails up and show that you’re trying something new.
It’s not often that people get to come by new and interesting email closers. It still sounds polite and respectful, so try it next time and see what happens!
This example will also help you to understand it better:
I’m so grateful that you could help me sort out my business. You’ve always been there for me.
All my regards,
7. Sending My Best
You can use a more loving and affectionate phrase like sending my best at the end of an email.
Of course, this works best when emailing friends or coworkers. It shows you care deeply about the recipient.
Therefore, you shouldn’t use it when messaging someone like your boss. It’s much more effective when you know the recipient well and think they’ll appreciate a more friendly tone.
Here’s a great sample email if you’re still unsure:
This is the best news I’ve heard all week! I’m so happy you get to go there and see whether you can make it.
Sending my best,
8. With Deepest Respect
For something more professional and sincere, try with deepest respect.
It might not come up all that often, but that’s usually a good thing! It’s a more unique and formal option, which will help your emails to stand out amongst the rest.
Try using it when emailing a new client. It shows you already value them and want to share as much respect as possible to show them how much you or your company care.
Also, this is a great example to help you if you need more help:
Dear Miss Merriweather,
We’re so glad to welcome you to the team. We hope this will be the start of a long and fruitful relationship.
With deepest respect,