Sometimes, it’s essential to ensure that a client or colleague has received the content of your email. But is please confirm receipt of this email the right phrase to use when you want to prompt a reply?
In this article, we’ll answer that question. Moreover, we’ll show you how to politely ask for a confirmation email using 10 alternative phrases.
Is It Correct to Say “Please Confirm Receipt of This Email”?
It is perfectly correct to say please confirm receipt of this email when you want to ensure that the other person has received an email and is privy to the important information within it.
This phrase is suitably formal and professional to include in work emails going out to colleagues and clients, whatever the size or nature of your organization.
Therefore, let’s see two email examples making use of this phrase:
In our first example, we’ll look at a more formal situation where an email has gone out to a client:
Dear Mr. Freeman,
Your account information is attached below.
Please confirm receipt of this email at your earliest convenience.
Next, we’ll see a more casual exchange between colleagues:
The report you requested is attached below.
Can you please confirm receipt of this email when you get the chance?
All the best,
Finally, let’s look at a common variation of this phrase that you can use in practice:
Variation: Adding the
- Correct: Please confirm receipt of this email.
- Correct: Please confirm the receipt of this email.
It is just as correct to say please confirm the receipt of this email, as this variation makes no difference to the overall meaning of the phrase.
So, we know that it is correct to use please confirm receipt of this email in your work correspondence. However, this phrase is very common and may be considered a tad standardized.
Therefore, you can use one of the alternative phrases below to reduce repetition in your work correspondence and keep your exchanges diverse.
10 Alternative Ways to Say “Please Confirm Receipt of This Email”
Below, you’ll find 10 alternative ways to ask a recipient to acknowledge receipt of your email:
- Kindly acknowledge receipt
- Please let me know when you get this
- Please acknowledge receipt
- Kindly verify that you have received this
- Please respond to this email to confirm receipt
- Kindly respond with confirmation that you have received this
- Please confirm that you received this email
- Please confirm upon receipt
- I await your response
- Please let me know when you receive this
1. Kindly Acknowledge Receipt
Kindly acknowledge receipt is a slightly more formal way to say please confirm receipt of this email. You can use this phrase in an important email to a client to confirm that they have obtained the necessary information.
This is a good option if you work in a very formal business industry and send out sensitive information to your clients. It maintains a professional tone and provides clear instructions to the recipient.
Therefore, let’s see an email example making use of this phrase:
Dear Miss Henstock,
We have drafted a summary of your personal data below.
Kindly acknowledge receipt by replying to this email below.
2. Please Let Me Know When You Get This
You can use please let me know when you get this in an informal email to a colleague at work.
If you have a friendly dynamic in your office and are generally close to your coworkers, you can use far less formal language in your correspondence.
Please let me know when you get this is a very clear and straightforward phrase, which is ideal in a busy office environment. After all, you may simply lack the time to compose flowery language!
Check out the following email sample to see this phrase in action:
Here’s the brief you asked for this morning.
Could you please let me know when you get this so I can check it off in my records?
All the best,
3. Please Acknowledge Receipt
Please acknowledge receipt is a direct synonym of please confirm receipt and you can use either of these phrases interchangeably.
Like the original phrase, this is a good way to end off an email containing important or sensitive information to a client. Therefore, you can use it to prompt a response and keep track of whether your clients are receiving your organization’s messages.
Have a look at the email sample below:
Dear Mr. Finch,
Please acknowledge receipt of the invoice attached below.
4. Kindly Verify That You Have Received This
Kindly verify that you have received this is another good formal way to ask for confirmation of receipt.
As an example, you can use this phrase when you’ve sent out important information to a member of another company or organization so that you can be sure that they are privy to the content of your email.
See the sample email below:
We have drafted an offer to collaborate on the upcoming event.
Please consult with your team and kindly verify that you have received this message at your earliest convenience.
5. Please Respond to This Email to Confirm Receipt
Please respond to this email to confirm receipt is a very clear and straightforward instruction that you can issue to a customer in a promotional email.
This phrase is very tonally neutral and to the point. Therefore, you can use it if you run a small business and engage with average people who may not be interested in business jargon or stuffy, formal email etiquette.
Have a look at how we’ve used this phrase in the following email example:
Dear Valued Customer,
We love that you love our app, and we’d like to gift you a free coupon for discount prices on all of our services for the month of May.
Please respond to this email to confirm receipt.
6. Kindly Respond With Confirmation That You Have Received This
Another way to prompt a reply from a client is with the wordy phrase kindly respond with confirmation that you have received this.
Essentially, this is just a more verbose version of please confirm receipt of this email. You can use it to mix up your language if the original phrase starts to feel overused.
Dear Ms. Mbeki,
Your commission is attached below.
Kindly respond with confirmation that you have received this message whenever is most convenient.
7. Please Confirm That You Received This Email
If you are a recruiter or a hiring manager, you’ll want to make sure that an interviewee is receiving your emails.
Therefore, you can use the phrase please confirm that you received this email. This phrase maintains a fairly formal a professional tone. Moreover, it is very straightforward and comprehensible, so a new entrant to the workforce won’t have any trouble understanding the instruction.
In short, it’s a safe choice when you want to prompt a reply without coming across as too formal and stuffy.
Let’s see this phrase in an example:
Congratulations on making it to the next stage of our interview process.
I have attached a series of tasks for you to complete by Tuesday, the 18th of October.
Please confirm that you have received this email for our records.
8. Please Confirm Upon Receipt
If your business delivers products to your customers, you may want to put a mechanism in place to keep track of when your goods are received.
Therefore, you can use the phrase please confirm upon receipt in a follow-up email to a customer once their order has been sent out.
See the following email sample:
Dear Miss Dunham,
Your order has been sent out and should arrive at the address specified at 13:00 today.
Please confirm upon receipt of your package using the link below.
9. I Await Your Response
If you want to follow up after an interview or reach out to your employer after handing in an assignment, you can use the phrase I await your response.
Like please confirm receipt of this email, this alternative lets the recipient know that you are expecting some confirmation that they received your email. However, this alternative is a tad less demanding than the original.
Rather than outright asking for a reply, it just lets the receiver know that you will be waiting for one. Therefore, it’s a safe choice when you want to remain tentative in your correspondence with the other person.
Have a look at how we’ve used this phrase in an email sample:
I would appreciate an update on the progression of my application or any feedback from my interview.
I await your response.
10. Please Let Me Know When You Receive This
You can use the phrase please let me know when you receive this in an email to a colleague that you aren’t particularly close with.
This phrase is not overly formal, but it doesn’t come across as friendly or casual either. Therefore, it is a good, tonally neutral phrase that you can use when you want to maintain a professional rapport with a coworker.
Moreover, this phrase is very clear in its request for a response, so you can’t go wrong using it to keep track of your correspondence in the office.
Let’s see this phrase in our final sample email:
I have attached the applicant’s portfolio below.
Would you please let me know when you receive this so I can follow up?
All the best,