If you’re unsure how to politely start a professional email, you’ve come to the right place! Below, we’ll discuss whether it’s appropriate to use this email is to inform you at work.
Moreover, we’ve provided 10 examples of how to write an email to inform the receiver of useful or important information. So, read on!
10 Alternative Ways to Say “This Email Is to Inform You”
Have a look at some different ways to say this email is to inform you at work or in other settings:
- I am writing to inform you
- The purpose of this email is to advise you
- I wanted to let you know
- In case you haven’t heard
- Just so you know
- You should know
- It should be brought to your attention
- I have some information
- As a quick update
- You might like to know
1. I Am Writing to Inform You
I am writing to inform you is a fairly direct synonym for this email is to inform you. However, the benefit of this phrase is that it is suitable to use in an email, a letter, or any other kind of correspondence.
Like the original phrase, this one has a formal tone. Therefore, you could use it in an email to a client or a member of another company.
Moreover, if you work at a university, it is a good way to start an informative email sent out to the student body at large.
Have a look at the email sample below:
Dear Students,
I am writing to inform you of an upcoming careers evening taking place in the Great Hall on Friday.
I look forward to seeing you all there.
Sincerely,
Dean Mbeki
2. The Purpose of This Email Is to Advise You
You can use the purpose of this email is to advise you in a formal email to a client.
If you work in the legal or business sector, you may provide important advice to clients regarding their legal disputes or financial matters. Therefore, you can use this phrase to introduce a more in-depth examination of their problem and to provide some solutions.
Let’s see this phrase in an email example:
Dear Ms. Goadby,
The purpose of this email is to advise you regarding your investment agreement with the branch named herein.
Sincerely,
Patricia Quartz
3. I Wanted to Let You Know
I wanted to let you know is a more casual alternative to this email is to inform you that you can use in an email to a colleague.
If you have some useful information or an important update for a coworker, it’s best to get to the point. Moreover, if you generally have a friendly dynamic in your office, you can usually do away with all the stuffy formalities before presenting your information.
For instance:
Dear Craig,
I wanted to let you know about the meeting in Room 7 this afternoon.
You might like to meet this client, and we would be happy for you to join.
Regards,
Rachel
4. In Case You Haven’t Heard
You can use in case you haven’t heard to inform a coworker about something going on in the office or regarding a project.
This phrase is fairly tonally neutral, so it works even if you’re speaking to a colleague you aren’t particularly close with.
Check out the following sample email:
Dear Jason,
In case you haven’t heard, there is an opening for a new data analyst position in our department.
I thought you might like to apply.
All the best,
Priscilla
5. Just So You Know
Just so you know is another way of saying this email is to inform you more casually.
We wouldn’t recommend using this phrase in a business email to a client. However, it is very to the point and brief. Therefore, it’s a good option if you work in a fast-paced office environment and want to quickly update a colleague about a project or task.
See how we’ve used this phrase in the following example:
Hi Troy,
Just so you know, there’s a folder in Dropbox that has several precedents you can use.
Hope you find them helpful!
Best,
Naledi
6. You Should Know
You can use you should know if you are imparting important information of a serious nature to a colleague.
This phrase has a more urgent tone than some of the others on our list. Therefore, you can use it to issue a warning or make the receiver aware of something that needs immediate action.
Let’s see an email sample that includes this phrase:
Dear Roy,
You should know that your name was brought up in the meeting this afternoon.
I recommend that you reach out to Charles for a discussion.
Regards,
Claudia
7. It Should Be Brought to Your Attention
If you want to impart important information to your employer or someone high up in the work hierarchy, you can use the phrase it should be brought to your attention.
This phrase is suitable if the information you are giving is of a serious nature, as it carries a rather stern and serious tone. Therefore, it may not always be a pleasant exchange but, at times, this kind of communication is important in the workplace.
Have a look at this example:
Dear Mr. Lopez,
With regret, it should be brought to your attention that there have been a number of complaints about a certain member of your department.
I suggest we meet soon to discuss this further.
Sincerely,
Clyde Fuller (HR)
8. I Have Some Information
I have some information is a good way to start off an email to your boss or another superior.
It is very direct and to the point, which is ideal since the receiver likely has a lot on their plate. However, it is also suitably formal for professional correspondence.
See how we’ve used this phrase in an email example:
Dear Isabella,
I have some information regarding the Gerard case and would like to schedule a meeting to discuss it.
Please let me know when would suit you.
Regards,
Jessica Shae
9. As a Quick Update
If you have some information that is helpful but not especially urgent, you can use the phrase as a quick update.
This phrase is neither especially formal nor informal, so you can use it in an email to a colleague even if the two of you aren’t particularly close.
For instance:
Dear Seun,
I am sending you this email as a quick update on the quarterly presentation.
Please see my notes below.
All the best,
Selma
10. You Might Like to Know
If you run or work for a smaller business, you might choose to maintain a more friendly and casual rapport with your client or customer base.
Therefore, you can use the phrase you might like to know to inform a client of some changes or new promotions from your business.
Have a look at the email sample below:
Dear Miss Luther,
You might like to know that I will be running a promotion in the month of May for a free commission to long-term customers.
Let me know if you have any designs in mind.
All the best,
Oscar Artz
Is It Correct to Say “This Email Is to Inform You”?
This email is to inform you is a correct phrase that you can use in a formal email to a client or a member of another company. This is a good way to introduce important information or updates to the receiver.
Depending on the environment at your workplace, you may use it in a message to colleagues and superiors as well. Moreover, it is a common choice in university or school emails to students.
Therefore, let’s see how you can use this phrase in a couple of email examples:
Dear Ms. Arora,
This email is to inform you that the interest rate on your account will increase by 0.5% as of May 2023.
Regards,
Chester Benningfield
Dear Mr. Carlos,
The purpose of this email is to inform you of the updates to our service agreement, implemented in March of 2023.
For any queries, please contact me at this email address.
Sincerely,
Mortimer Hart
Although this email is to inform you is perfectly correct, it may not suit every instance where you are sending an informative email. Namely, it may come across as overly formal or a tad standardized.
Therefore, if you want to use more casual phrasing for email exchanges within your office, you can choose one of the alternative phrases from our list.
