You want to show your gratitude when your boss, a colleague, or a client has responded quickly to your email.
However, is it appropriate to say thank you for your quick response in a professional email?
We address this question below. In addition, we’ve provided 9 other examples of how to thank someone for a quick response.
Is It Correct to Say “Thank You for Your Quick Response”?
It is correct to say thank you for your quick response when someone has replied promptly to an email you’ve sent. You can also use it pre-emptively to hint that you would like a prompt reply.
This phrase is polite and shows your gratitude, particularly when you are emailing the other person for an urgent reason.
Moreover, it is not particularly formal but perfectly suitable to include in a professional email to a client, colleague, or your boss.
Have a look at the two sample emails we’ve drafted below to see this phrase in action:
Dear Madhur,
In order to finalize your account, I will need your new address and contact number.
Thank you for your quick response.
Regards,
Daveed Basset
You can also change thank you for your quick response to thank you for the quick response. This variation comes across as just a tad more impersonal, as you can see from the example below:
Dear Miss Braga,
Thank you for the quick response.
I have noted your inquiry and will forward it to the relevant department.
Kind regards,
Omar Sy
Although thank you for your quick response is a perfectly correct phrase, it is a tad standardized.
Moreover, there are a number of more formal ways to phrase this expression in a business setting.
Therefore, to zest up your phrasing and add some diversity to your email exchanges, you can try one or more of the synonyms from our list.
9 Alternative Ways to Say “Thank You for Your Quick Response”
Below, you’ll find 9 examples of how to say thank you for your quick response professionally:
- I appreciate the prompt response
- Thank you for getting back to me so quickly
- Thank you for the swift response
- I’m very grateful for your quick response
- Thanks for the hasty reply
- Your promptness is most appreciated
- Many thanks for the quick response
- I look forward to your prompt reply
- Thank you for appreciating the urgency of this
1. I Appreciate the Prompt Response
I appreciate the prompt response is a slightly more formal way to say thank you for your quick response.
Therefore, you can use this phrase when speaking to a fellow professional from another company or organization.
After all, there will be occasions when you share a common client or interest with another company.
I appreciate the prompt response is polite and sincere and will surely keep things civil and professional in your business emails.
Let’s see this phrase in an email example:
Dear Richard,
I appreciate the prompt response, and I would be happy to arrange a call so we can discuss this in more detail.
Kind regards,
Avery Hilton
2. Thank You for Getting Back to Me So Quickly
You can say thank you for getting back to me so quickly in an email to a colleague that you don’t know very well, perhaps because they work in a different office or department.
This alternative uses more plain phrasing but comes across as highly sincere.
Thus, it’s a great way to show your gratitude when you are in a rush or are dealing with an urgent, time-sensitive matter.
We wouldn’t recommend using this phrase in an email to a client or superior, as it is a tad too casual.
However, it works well for inter-office emails to your peers, as you can usually be less stiff and formal in these circumstances.
Consider the email sample below:
Dear Tazmine,
Thank you for getting back to me so quickly!
I will need two versions of the report: one in PDF and the other in Excel format.
Kind regards,
Gabbie
3. Thank You for the Swift Response
Thank you for the swift response has a somewhat formal tone. Therefore, it’s a suitable choice when you are speaking to a client.
Sometimes, in order to carry out your work to the best of your abilities, you need a client’s help or cooperation.
In these circumstances, it is good to express your gratitude when a client is taking time out of their day to get back to you quickly.
Therefore, have a look at how you can use this phrase in a sample email:
Dear Mr. Gardner,
Thank you for the swift response.
I have updated your profile with the information above.
Kind regards,
Paola Egonu
4. I’m Very Grateful for Your Quick Response
Another way to say thank you for your quick response is I’m very grateful for your quick response.
This phrase comes across as courteous and genuine enough for an email to your boss.
Moreover, it shows that you have a generally positive attitude and don’t take your employer’s time for granted.
For instance:
Dear Sanchita,
I’m very grateful for your quick response, and I have taken note of your suggestions.
Have a fantastic day further.
Kind regards,
Kenta
5. Thanks for the Hasty Reply
Thanks for the hasty reply is a more informal synonym for thank you for your quick response that you can use in an email to a colleague.
In particular, if you have a friendly dynamic with your coworkers and tend to keep your inter-office correspondence more casual, this is a good way to thank them for responding quickly.
Check out the email example below:
Dear Matias,
Thanks for the hasty reply.
I’ll have a word with the IT department and get back to you.
All the best,
Rina
6. Your Promptness Is Most Appreciated
The phrase your promptness is most appreciated has a rather formal tone.
Therefore, it’s a good option if you would like to maintain a very professional register in your work emails.
We would recommend caution in using this phrase, as it might come across as a tad patronizing if you are speaking to a superior, for instance.
However, if you are a senior member of your team and you are speaking to a junior member or new recruit at your office, it makes sense to encourage competency and proactiveness on their part.
To see what we mean, have a look at how we’ve used this phrase in an email sample:
Dear Ankur,
Your promptness is most appreciated.
I look forward to seeing you in training tomorrow.
Regards,
Sankina
7. Many Thanks for the Quick Response
Perhaps you have taken an interest in a company and have reached out to a member of the recruitment team via email or on LinkedIn.
It’s great to receive a prompt reply from a member of a company, as it shows that they value new talent and are responsive to questions.
Therefore, you can show your appreciation and make a good first impression with the professional phrase many thanks for the quick response.
See the example below:
Dear Lusia,
Many thanks for the quick response.
I would be very interested in learning more about your company’s application process.
Kind regards,
Islie Hirvonen
8. I Look Forward to Your Prompt Reply
We mentioned above that you can, sometimes, use thank you for your quick response to pre-emptively thank the receiver and thereby hint that you would like them to reply promptly.
Similarly, you can close an email with the phrase I look forward to your prompt reply to let the other person know that you are dealing with a time-sensitive issue and require a hasty response.
This alternative uses a common business casual phrase, “I look forward to.” Therefore, it’s suitable to include it in an email to a fellow professional from another organization.
For example:
Dear Samuel,
Our mutual client, Mr. Shroff, is seeking to place his business under liquidation, and we would be grateful if you could supply the names and addresses of his known creditors.
I look forward to your prompt response.
Regards,
Nameri Juma
9. Thank You for Appreciating the Urgency of This
If you are emailing a client over a very time-sensitive issue, you can finish your email with the phrase thank you for appreciating the urgency of this.
This phrase can be used pre-emptively to point out the urgency of the situation and prompt a quick response. Alternatively, it can be used to express your gratitude after the client has replied.
In either event, this alternative uses rather formal and professional phrasing. Moreover, the “thank you” adds a touch of politeness and prevents this phrase from sounding overly demanding and impatient.
Have a look at how we’ve used this phrase in our final email example:
Dear Mrs. Wambui,
This email serves as a final reminder of the outstanding fees payable on your account. A failure to respond will result in the permanent closure thereof.
Thank you for appreciating the urgency of this request.
Regards,
James Mohanty
