It’s always important to thank someone when they have taken time from their busy day to participate or assist you.
But how can you go about expressing your gratitude professionally?
In this article, we’ll show you how to say thank you for taking the time in an email using 9 unique phrases.
9 Alternative Ways to Say “Thank You for Taking the Time”
Check out these 9 other ways to say thank you for taking the time in an email:
- Thank you for your time
- I appreciate your time
- Thanks for making time
- Thanks for taking time out of your busy schedule
- I am immensely grateful for the time you’ve taken
- Many thanks for the time you’ve spent
- I am very appreciative of the time and effort you’ve spent
- I greatly appreciate the time you dedicated to this
- I am most thankful for your time
1. Thank You for Your Time
You can use the phrase thank you for your time when you have recently taken part in an interview, and you are sending a follow-up email to the hiring manager.
It’s always good practice to reach out after an interview to thank the interviewer.
After all, this shows that you are still interested in the role. Moreover, it is simply a courteous thing to do.
Therefore, let’s see an email example that includes this phrase:
Dear Devon,
Thank you for your time yesterday afternoon.
It was a pleasure to learn more about the company, and I look forward to hearing the outcome of my application.
Kind regards,
Frieda Malik
2. I Appreciate Your Time
I appreciate your time is essentially a slightly more personal version of the phrase above since it makes use of the personal pronoun “I.”
As a result, this phrase has a slightly more sincere tone than the customary “thank you,” which works well if you want to express genuine gratitude to the receiver.
You can use this phrase in an email to your boss when they have taken the time to offer guidance or support, especially if you are new to your role.
Have a look at how we’ve used this phrase in a sample email:
Dear Damian,
I appreciate your time this morning, and I have managed to resolve the issue thanks to your suggestions.
Kind regards,
Meghan
3. Thanks for Making Time
Another way to say thank you for taking the time is thanks for making time.
This phrase implies that the other person has shifted their schedule around to accommodate you, which is always worthy of gratitude.
In addition, it has a more conversational tone than some of the others on our list. Therefore, thanks for making time is most suited for an inter-office email to a colleague.
Consider the example below:
Dear Wayne,
Thanks for making time to meet with me today.
Your input has been a huge help!
All the best,
Anya
4. Thanks for Taking Time Out of Your Busy Schedule
From time to time, you may need to reach out to a member of another company.
For instance, perhaps you share a client in common or are planning to collaborate on a future event or project.
In these circumstances, you can say thanks for taking time out of your busy schedule.
After all, you know that you are speaking to a fellow professional, and you can assume that they are very busy indeed.
This phrase is polite yet charming. Therefore, it is sure to help you develop a strong rapport with the other person.
To see it in action, check out the email sample below:
Dear Fortune,
Thanks for taking time out of your busy schedule to look into this.
I will reach out to the client to confirm the details above.
Sincerely,
Graham
5. I Am Immensely Grateful for the Time You’ve Taken
In modern times, it is standard to use the online realm for networking.
In fact, websites like LinkedIn have made it all the more possible to reach out to members from certain companies and learn more about what they do.
If you are interested in a role and have been in contact with a member of the recruitment team or otherwise, it’s important to thank them for taking the time to engage with you.
Therefore, you can use the polite and sincere phrase, I am immensely grateful for the time you’ve taken, to express your appreciation and to make a good first impression simultaneously.
For example:
Dear Paige,
I am immensely grateful for the time you’ve taken to speak with me today.
It has been a pleasure to learn more about your organization, and I will certainly apply as soon as possible.
Kind regards,
Marcus Shelby
6. Many Thanks for the Time You’ve Spent
It’s always disappointing to apply for a job and to be unsuccessful in your application.
Nevertheless, it is good practice to respond to the recruiter or hiring manager and thank them for their time and consideration.
This is especially so if they have provided helpful feedback in their rejection email.
Therefore, you can use the phrase many thanks for the time you’ve spent as a polite and professional alternative to thank you for taking the time in these circumstances.
See how we’ve used this phrase in the following email example:
Dear Sharib,
Many thanks for the time you’ve spent reading my application.
I will certainly take on your suggestions for future applications.
Kind regards,
Alice Ratzen
7. I Am Very Appreciative of the Time and Effort You’ve Spent
You can say I am very appreciative of the time and effort you’ve spent when you are providing feedback to the trainee or new recruit at your company.
If a trainee or junior member of your team has gone above and beyond to produce quality work, it is good to acknowledge this.
After all, positive feedback will keep morale high. Moreover, it’s essential to make your employees valued, especially when they are excelling in their role.
Therefore, let’s see a sample email with this phrase in tow:
Dear Margo,
I am very appreciative of the time and effort you’ve spent in producing this report.
It is of extremely high quality for someone at your level.
All the best,
Ramzy
8. I Greatly Appreciate the Time You Dedicated to This
Another great phrase you can use to commend an employee when they have done a great job on a particular project is I greatly appreciate the time you dedicated to this.
This phrase is effusive but still uses suitably formal and professional phrasing.
Therefore, it’s a good way to show that you value your employee while maintaining those needed professional boundaries.
For instance:
Dear Terrance,
I greatly appreciate the time you dedicated to this research, and I would be very interested in having a meeting with the board to discuss your findings.
All the best,
Claire
9. I Am Most Thankful for Your Time
I am most thankful for your time is a polite and suitably formal alternative to thank you for taking the time that you can use in an email to a client.
In particular, if you have asked a client to take certain actions or provide certain information, which may moderately inconvenience them, it’s good to express gratitude for their cooperation.
This will hopefully reduce any frustration on the side of the client and maintain a good rapport with them for future communications.
Thus, let’s see this phrase in our final email sample:
Dear Mr. Joseph,
With all the information above, I can now complete your profile for our records.
I am most thankful for your time today and hope you have a pleasant day further.
Kind regards,
Christina Lopez
Is It Correct to Say “Thank You for Taking the Time”?
The phrase thank you for taking the time is perfectly correct.
Moreover, it’s a polite way to show your appreciation when someone has put effort into a task or taken time out of their day to assist you.
This phrase is suitable to include in a professional email, although there are a number of more formal alternatives you could go with if the occasion called for it.
Nevertheless, we’ve drafted two email samples below to show you how you can use this phrase in practice:
Dear Belinda,
Thank you for taking the time to read this email.
Below, I have provided a copy of my resume for you to consider.
Regards,
Arfi Khan
If you want to sound slightly more casual in an email to a colleague, you can shorten the “thank you” to “thanks,” like so:
Dear Adrian,
Thanks for taking the time to help me with this.
I owe you one!
All the best,
Sherie
So, we know that thank you for taking the time is a correct phrase suitable for most work circumstances.
However, it is a tad standardized and may come across as insincere if you use it too frequently.
Therefore, you can use our list of synonyms to zest up your language and avoid repetition in your professional correspondence.
