You want to politely remind a client or colleague of something important. But is please be reminded a suitably polite phrase to use in professional correspondence?
In this article, we’ll show you 10 alternative phrases that you can use when this phrase starts to feel worn out.
10 Alternative Ways to Say “Please Be Reminded”
Below, you’ll find 10 diverse examples of how to remind someone formally or informally at work:
- Friendly reminder
- Remember
- Please bear in mind
- Just a quick reminder
- Don’t forget
- As a reminder
- May I remind you
- I’d like to remind you
- As you may recall
- In case you’ve forgotten
1. Friendly Reminder
Friendly reminder is a more informal alternative to please be reminded that you can use when you are speaking to a colleague.
Although friendly reminder sounds more casual, it is very polite. Moreover, you may refrain from being too formal and stuffy in your emails, especially to colleagues you are close to.
Therefore, you can use it in work correspondence with your coworkers, especially if you have a friendly dynamic in your office.
In short, friendly reminder is a good way to issue a reminder without being demanding or patronizing.
Therefore, let’s see this phrase in an email sample:
Dear Morris,
Friendly reminder that we’ve arranged a lunch with the client tomorrow.
All the best,
Caitlyn
2. Remember
When you are issuing instructions to a new recruit or trainee, you’ll want to be brief and clear. Therefore, you can use the simple and straightforward phrase, remember.
When instructing trainees or junior members of your team, it’s best to use plain English so that there are no misunderstandings or mistakes. Saying remember is the most to-the-point way to remind someone of something.
Therefore, let’s see a sample email that includes this term:
Dear Josephine,
Remember to include the client’s full details in the account report.
Regards,
Amber
3. Please Bear in Mind
You can use the phrase please bear in mind in an email to a client when you want to ensure that they remember certain circumstances or take certain issues into account.
The inclusion of “please” makes this phrase suitably polite for an email to a client. Moreover, this phrase comes across as a more tentative way to remind a client of something in relation to their requests or your services.
Have a look at the example below to see what we mean:
Dear Miss Taypole,
I have drafted a summary of your account information with a predictive growth chart.
Please bear in mind that the content of the following chart is a mere estimate.
Regards,
Allen Hinge
4. Just a Quick Reminder
Just a quick reminder is another informal way to say please be reminded. Therefore, you can use it in a single or group message to one or more of your colleagues to ensure they are kept up to date.
This phrase is suitable to use at work if you have a friendly dynamic in your office. Moreover, it works best if you are equal to or higher up in the work hierarchy than the recipients, as it may be too casual a phrase to use with a superior.
Check out how we’ve used this phrase in an email example:
Hi Team,
Just a quick reminder, as you fill in your timesheets, that the deadline for submission is today.
All the best,
Harvey
5. Don’t Forget
You can say don’t forget when you’re issuing instructions to a junior member of your team.
New recruits may need some additional assistance keeping on track with their tasks. Moreover, it doesn’t help to be overly formal in your emails to junior members. After all, clear and plain instructions are far easier to follow.
Therefore, have a look at how we’ve used this phrase in an email sample:
Dear Joyce,
Don’t forget to attend the meeting in Room 7 this afternoon.
Regards,
Liam
6. As a Reminder
You can use the phrase as a reminder in an email to a client or customer when you are sending out a reminder email for an appointment.
This is a useful phrase if you work at a dentist’s office or in another industry where you have ongoing appointments with clients that are booked ahead of time. It’s easy for people to forget their appointments, and it’s good practice to issue a reminder letter or email!
See the example below:
Dear Mr. Julliard,
This email serves as a reminder of your 2 pm dental appointment on Thursday, 8 September.
Warm regards,
Lance Rebble (Secretary at the Dental Care Clinic)
7. May I Remind You
May I remind you is a polite but stern way to issue a warning to a member of the workforce. This is one of the other uses of please be reminded as well.
This is a good phrase to include if you work in human resources and must manage interactions between colleagues. If any behavior is out of line, you can use this phrase to promptly but delicately correct that behavior.
Have a look at the following email sample:
Dear Llewellyn,
I have received a second complaint from one of your coworkers regarding the collection of magazines around your desk.
May I remind you that all leisure reading materials should be kept out of the shared office space.
Regards,
Jeremy Gorlan (HR)
8. I’d Like to Remind You
You can use I’d like to remind you in an email to a client, especially of a promotional nature.
If a client uses your product or service, it is a common marketing tactic to send emails reminding the customer of potential upgrades that may be available.
You can also use this phrase to remind customers of upcoming changes to your product or terms of service.
For example:
Dear Jolene,
I’d like to remind you that you have just 3 days left of your free trial.
If you love our app, please consider upgrading to premium at only $3.49 a month.
Sincerely,
Jamie Horten
9. As You May Recall
A good formal way to issue a reminder is to start off with the phrase as you may recall.
You may prefer this phrase to please be reminded for a few reasons.
Firstly, as you may recall comes across as a mere courtesy. It doesn’t assume that the other person has failed to remember anything. Therefore, it serves as just an additional reminder.
Secondly, this phrase comes across as more relaxed, while please be reminded has a bit of a more urgent tone. Therefore, this phrase is better if you are simply sending out a gentle reminder to your teammates or colleagues.
Have a look at the following example:
Dear Justine,
As you may recall, I have been asked to attend the meeting with the shareholders on Wednesday.
Would you be able to take my calls that morning?
Regards,
Shane
10. In Case You’ve Forgotten
In case you’ve forgotten should only be used informally or when you are speaking to a junior member of the team who still needs express guidance.
This phrase would not be appropriate in an email to a colleague or superior, as you ought not to assume that they have forgotten anything. However, if a junior member has made an error, this phrase can offer a correction without sounding too harsh.
Consider the following email example:
Dear Clay,
I have provided a copy of the new schedule in case you’ve forgotten.
Regards,
Linda
Is It Correct to Say “Please Be Reminded”?
The phrase please be reminded is perfectly correct and a common choice for formal emails to clients and colleagues, regardless of the size or nature of a business.
It is a perfectly polite phrase, so you can’t go wrong using it in a reminder email for an appointment or meeting.
Therefore, let’s see two email examples illustrating how to use this phrase:
Dear Oscar,
Please be reminded to submit your report at the end of this week.
Regards,
Bronwyn
Dear Carter,
Please be reminded of the meeting today in Room 4.
All the best,
Jacques
Next, we’ll look at a common grammar mistake people make when they use this phrase so that we can avoid it in the future:
Mistake: Saying please remind instead of please be reminded.
- Incorrect: Please remind that the meeting is at 12.
- Correct: Please be reminded that the meeting is at 12.
In the phrase please remind, “remind” is a verb. Therefore, this phrase should only be used if you are telling the recipient to remind someone else about something. For instance:
- Correct: Please remind your client that the meeting is at 12.
So, we know that “please be reminded” is a correct and polite phrase that you can use in formal emails. However, this phrase can sound a tad stuffy and, as it is quite common in professional emails, it could be considered a bit standardized.
Therefore, if you’d like to zest up your language and add more diversity to your work emails, you can use one of the alternative phrases from our list.
