So, you want to figure out what time works best for someone to set up a meeting.
Maybe you’re thinking that what time suits you best isn’t appropriate to use in professional emails.
But that’s what we’re here for!
This article will explore some alternatives to show you how to ask what time suits you best in an email.
6 Alternative Ways to Say “What Time Suits You Best”
These 6 alternatives will help you to understand another way to say what time suits you best:
- When is most convenient for you?
- What time works best for you?
- What time is most suitable for your schedule?
- When are you available?
- What time is ideal for you?
- What time would be most convenient?
1. When Is Most Convenient for You?
You can start with when is most convenient for you as another way to say what time suits you best.
It’s a great way to check someone else’s schedule.
It’s respectful and polite, showing that you’re willing to work around someone else if you know they’re busy than you.
For instance, it’s quite a good choice when working with a client. It shows that you’d prefer to find a time that suits their schedule best rather than worrying about your own schedule.
You can also refer to this email sample to learn more about it:
Dear Mr. Jones,
When is most convenient for you for the meeting? I would like to work it around your schedule if that’s possible.
Best wishes,
Brian Tanner
2. What Time Works Best for You?
You can also use what time works best for you as a formal synonym for what time suits you best.
This time, we’re using it to show that we’re happy to wait to hear back about someone’s schedule.
Also, it sounds a bit more friendly and sincere. Using works best suggests that you’re happy for someone else to dictate when you meet.
Try it when emailing a business partner about a meeting. It lets them know that you’re happy to hear from them, but you need them to confirm their availability first.
Feel free to review this email example if you’re still a bit stuck:
Dear Miss White,
What time works best for you? It’s important that we know when we’re planning to meet up to discuss this.
Kind regards,
Jodie Heath
3. What Time Is Most Suitable for Your Schedule?
It’s also wise to try what time is most suitable for your schedule as a formal and respectful synonym.
This phrase works really well when sending an email to a client. That way, you can show that you care about their schedule enough to take it into account before meeting with them.
Generally, this phrase works really well in formal emails. It’s bound to make the recipient trust you more and see that you’re happy for them to decide when a meeting takes place.
Feel free to review this sample email to help you understand more about it:
Dear Miss Harding,
What time is most suitable for your schedule? Please let me know before the end of the week, as it’s important for us to meet about this.
All the best,
Joe Sutton
4. When Are You Available?
For something a little simpler, you can use when are you available? Generally, this works best when emailing a colleague.
It shows that you don’t know the specifics of their schedule, but you’d still like to arrange a time and place for you to meet to discuss something.
It’s polite and friendly, which is why it’s best when reaching out to a colleague above all else. After all, it’s a great way to keep your email conversation more positive.
Also, you can review this example to learn more:
Dear Martin,
When are you available tomorrow? I need an exact time because I’d like to book you in and discuss our next steps.
Yours,
Georgia Dickinson
5. What Time Is Ideal for You?
Feel free to include what time is ideal for you instead of what time suits you best.
This is a great way to show that you’re happy for the recipient to decide when you meet. The synonym gives the recipient full power over the situation to look into their own schedule.
It’s respectful and sincere. So, it’s a great choice when emailing your boss.
If you’re still unsure, you can review this sample email:
Dear Ms. Arthur,
What time is ideal for you on Friday? Please review your schedule and let me know when we can make it work.
Thank you so much,
Benjamin Hurley
6. What Time Would Be Most Convenient?
Feel free to use what time would be most convenient instead of what time suits you best. This is a great professional synonym that shows you’re interested in someone’s schedule.
Generally, we would use this when emailing an employee. It’s a great way to let them know that you’re happy for them to decide when you meet up.
Also, it works quite well when arranging a call. So, it’s a great choice that keeps things polite and direct when you’d like to meet with someone or discuss something with them.
Most of the time, employees will be happy to respond to something like this and let you know when they’re free.
We also recommend reviewing this sample email to learn more about it:
Dear Mathew,
What time would be most convenient for a call? I’d like to get to know your ideas a little better if that’s possible.
All the best,
Jonah Ark
Is It Correct to Say “What Time Suits You Best”?
What time suits you best is correct to use in conversational contexts.
It works well when you’re trying to set up a meeting with the email recipient. Generally, it’s a great way to let them know that you’d like to learn more about your schedule.
It’s generally informal yet respectful.
First, it’s informal because of the language it uses making it seem a bit more conversational than anything else.
However, it’s respectful because it shows you’re happy to use someone else’s busy times to dictate when you meet them.
This email sample will help you to understand more about it:
Dear Miss Smart,
What time suits you best for a call? Please let me know before Friday so we can discuss our options.
Yours,
George Forth
You can also come across as more polite by writing please let me know.
For example:
Dear Mr. Whitehall,
Please let me know what time suits you best. I’m interested in hearing from you about this.
Kind regards,
Jack Willis
Also, you can use best or better, depending on how many times you’ve given someone to select.
Variation: Using better instead of best
- Correct: What time suits you best?
- Correct: What time suits you better?
Better is useful when you have provided two choices. Best works when you’ve provided more than two (or not specified any times).
