In a fast-paced office environment or any other work setting, it is essential to get important information across to others clearly and succinctly. But is the term FYI suitable to use in a professional email?
In this article, we’ll answer that question. Moreover, we’ve provided a list of great alternative phrases below.
Is It Correct to Say “FYI”?
The phrase FYI is the acronym for for your information. It is perfectly correct to use this phrase in an informative email to a colleague and, in some cases, a client.
It is by no means rude, but it can come across as a tad informal. Therefore, you may choose a more formal alternative in an email to your boss or someone higher up in your work hierarchy.
Nevertheless, we’ve drafted two example emails below to show you how to use this phrase in practice:
FYI, the board meeting will take place in Room 4 this afternoon.
I have attached a memorandum below for your information.
So, we know that FYI is a correct phrase that is used commonly in professional emails between coworkers. However, this phrase can come across as a tad casual and may even be considered standardized.
Therefore, you can use one of the alternative phrases we’ve provided below to diversify your language and to sound more formal in correspondence to superiors.
10 Alternative Ways to Say “FYI”
Below, you’ll find 10 other ways to say FYI in a professional email:
- I would like to bring your attention to
- I would just like to update you
- Just so you know
- I’d like to notify you
- Just so you’re aware
- Please be informed
- Kindly be informed
- You might like to know
- It is worth noting
- It should be mentioned
1. I Would Like to Bring Your Attention to
You can use the phrase I would like to bring your attention to in an email to your employer. It comes across as suitably formal for an email to a superior.
Moreover, this phrase is more tentative than FYI. The original phrase implies that the receiver should take heed of the information you are providing. This phrase, on the other hand, is more of a suggestion to consider something.
To see what we mean, have a look at the following sample email:
Dear Mr. August,
I would like to bring your attention to clause 9 in the finance agreement, as I believe it addresses your question in detail.
2. I Would Just Like to Update You
I would just like to update you is a polite way to say FYI, as it can introduce useful information without sounding like you are doing the recipient a favor.
The inclusion of “I would just like” implies that you are happy to provide an update. Therefore, this is a good phrase to use in an informative email to your boss or another superior to keep them in the loop.
Consider the following email example:
Dear Ms. Klaus,
I would just like to update you on the outcome of our presentation.
It appeared that the client was happy to proceed, and I believe you will hear from their representatives soon.
3. Just So You Know
Just so you know is a friendly and casual synonym for FYI that you can use in an email to a colleague you are close to.
If you have a friendly dynamic in your office, you can use more informal phrasing in your correspondence with peers. Just so you know can be used interchangeably with FYI to reduce repetition in your work emails.
Just so you know, I reached out to the freelancer for a quote.
All the best,
4. I’d Like to Notify You
You can use I’d like to notify you in an email to a client or customer when you want to provide some helpful or necessary information.
This phrase comes across politely and the use of “I’d like” implies that you have a positive attitude and are keen to provide updates as needed. It’s also a good choice for a promotional email to a long-term client.
See how we’ve used this phrase in an email sample:
Dear Miss Kirkwood,
I’d like to notify you of our upcoming customer value bundle, available for a limited time only.
Click the link below to learn more.
5. Just So You’re Aware
Another way to say FYI in an email is just so you’re aware. This phrase is best used in a message to a colleague that you aren’t particularly close with.
It is very tonally neutral and the phrasing makes it appropriate for a work email to a member of a different department, for example.
However, this phrase usually accompanies a warning of some kind to ensure that a coworker is prepared for some occurrence.
See the email example below:
Just so you’re aware, we have received a complaint from the client.
I will update you on how we intend to proceed.
6. Please Be Informed
You can use please be informed to come across more formally in your correspondence to a client or customer.
This phrase is especially useful if you are relaying important information about the limitations of your services or product. It is essential to make sure that a client’s expectations are met, after all!
Therefore, let’s see an email sample that includes this phrase:
Dear Mr. Pule,
Please be informed that your contract ends on October 1st, 2022.
To renew your contract, please see the email below.
7. Kindly Be Informed
Kindly be informed is just a more polite and slightly less urgent synonym for the phrase above.
Therefore, you can use it in an email to a client when you are supplying information relating to your company’s services. It is both courteous and clear, making it ideal for getting a message across promptly.
Consider the following example:
Dear Ms. Pertold,
Kindly be informed that we have created a new website domain.
For any concerns or questions, please use the link below.
8. You Might Like to Know
If you’re wondering how to say FYI in a nice way, you might like to know is a good, friendly option.
This phrase can accompany information that is not urgent but still potentially useful for the recipient. The inclusion of “you might” makes this phrase a touch more tentative than FYI. Nevertheless, it lets the recipient know that you have some insight they could use.
On account of the more light and friendly tone of this phrase, you can use it in an email to a colleague, no matter the nature of your relationship.
You might like to know that there is a potential role opening in our department.
I think you would be a good fit and I encourage you to apply!
All the best,
9. It Is Worth Noting
It is worth noting is a good tonally neutral way to introduce information. Moreover, it has a suitably formal register, making it ideal for an informative email to your boss.
This phrase implies that it would be a good idea to take note of something, yet it doesn’t imply that the recipient should be grateful for your insight. Therefore, it is a safe choice when you are pointing something out to a superior.
See how we’ve used this phrase in an email example:
Dear Ms. Boe,
Please find attached the letter from the opposing representatives.
It is worth noting that they have lost contact with the client’s accountant.
10. It Should Be Mentioned
A final formal alternative to FYI is it should be noted. This is essentially a more urgent version of the phrase above, and you can use it to point out important information to a client.
If you believe that certain information is essential, you can use this phrase to make that clear. It is very straightforward and to the point, making it ideal for a business email.
Therefore, let’s see an example with this phrase in tow:
Dear Mr. Lowe,
I have attached a brief on your matter below.
It should be noted that our firm does not offer contingencies fees, so please consider your options before proceeding.