Are you trying to find the best way to thank someone for a call in an email?
Perhaps you’re concerned that thank you for the call isn’t the most professional phrase to use.
Luckily, that’s what we’re here to help you with.
This article will teach you how to say thank you for the call in an email.
6 Alternative Ways to Say “Thank You for the Call”
Check out these alternatives to find different ways to say thank you for the call when you want to use them:
- Thanks for reaching out
- I appreciate the call
- I’m grateful for your call
- Thanks for getting in touch
- I’m thankful for the call
- Thank you for the phone conversation
1. Thanks for Reaching Out
It’s worth starting with thanks for reaching out when replacing thank you for the call.
This is a great chance to be formal and polite. It shows that someone has contacted you, and you were more than happy to chat with them about something work-related.
So, you can use it when contacting a customer. They might have reached out to your department to learn more about a product you have on sale.
This phrase works well because it bolsters customer relations and shows you’re happy to hear from them.
You can also review this email sample to learn a bit more:
Dear Miss Jones,
Thanks for reaching out yesterday to ask more about what to expect.
We’re happy to share more information with you now regarding this tool.
Best regards,
Harry Stone
2. I Appreciate the Call
Next, you can simplify things by saying I appreciate the call instead of thank you for the call.
Of course, this makes things more professional. After all, I appreciate is just a more formal way to say thank you.
It works best when thanking a client. You can use it after a client reaches out to call you, especially if you feel like you learned a lot from whatever conversation you might have had.
It’s a good way to keep your relationship with a client strong. The stronger your relationship, the easier it is to keep them around and working with you.
If you still need help, you can review this example to learn more:
Dear Mr. Jumper,
I appreciate the call earlier, as I know it wasn’t an easy one to have.
Please feel free to let me know if there’s anything more I can do for you.
All the best,
Jon Beans
3. I’m Grateful for Your Call
We also recommend writing I’m grateful for your call. It’s friendly and polite, making it a great contender to use in emails.
You can use it when writing to employees. Perhaps an employee reached out to you outside of their working hours to let you know something.
This phrase is a great way to keep things civil and more conversational. So, if you’d prefer to come across as a more fun and light-hearted employer, this is the way to go.
Also, feel free to review this email sample to learn more if you need a bit of help:
Dear Jamie,
I’m grateful for your call. I had no idea it was an issue until you mentioned it.
Rest assured, I’ll do what I can to get rid of this issue moving forward.
Best regards,
Poppy Hails
4. Thanks for Getting in Touch
Try simplifying things by saying thanks for getting in touch.
Generally, you can use this when thanking customers. It shows you’re happy to hear from them and that you’re glad they decided to reach out to you or your department.
For the most part, this is a great way to improve customer relationships.
Customers value companies that show how much they care. That’s usually why this is such a great phrase to include when you want people to stick around with you.
It’s also worth exploring this email sample to learn a bit more about how to use it:
Dear Ms. Murphy,
Thanks for getting in touch with us regarding this product.
We’ll have plenty more information ready for you by the end of the month.
Kind regards,
Janet Plough
5. I’m Thankful for the Call
It’s good to try I’m thankful for the call instead of thank you for the call.
Of course, you may notice that there isn’t much difference between the two phases. Sometimes, this is a great way to mix things up, as it keeps the synonym similar to the original phrase.
It’s still formal and polite. That’s why it works really well in most email formats.
Try using it when contacting a business partner. It’s respectful and lets them know that you’re really happy to hear from them, especially if they spoke about something productive.
Also, you can review this example to learn some more about it:
Dear Miss White,
I’m thankful for the call today.
I’ll let you know as soon as I have any developments that might help us move forward.
All the best,
Sean Woodchurch
6. Thank You for the Phone Conversation
Finally, you might benefit from using thank you for the phone conversation.
This phrase is clear and direct. It lets the recipient know exactly what you’re thanking them for.
After all, you are mentioning the phone conversation directly. The recipient shouldn’t be confused, as they’ll be the ones on the other end of the phone call.
We recommend it when reaching out to your boss. If you specifically asked if they were happy to call you, this is a good way to thank them after that call takes place.
You should check out this example if you still need help with it, too:
Dear Miss Partridge,
Thank you for the phone conversation earlier today.
I knew I could count on you to help me understand what to do next.
Best wishes,
Jenny Brander
Is It Correct to Say “Thank You for the Call”?
It is correct to say thank you for the call. It’s great to use in a follow-up email after calling someone.
Generally, it shows that you appreciated the call and feel like you learned a lot from someone.
You can check out this email sample to learn a bit more about how it works:
Dear Miss Paulson,
Thank you for the call earlier.
I’m glad I got a chance to sit down and talk to you about my ideas.
All the best,
Joseph Winters
You can also mix things up by using your instead of the. This helps to make things more personal and shows you appreciate the person you’re contacting more.
Here is an email sample to help you understand it if you’re still lost:
Dear Michael,
Thank you for your call yesterday.
It was enlightening for me, and I hope we can continue working in this capacity.
Yours,
Sara Cling
So, thank you for the call is great to use formally. But that doesn’t mean you should limit it to be your only option. There are plenty of synonyms out there to choose from.
We’ve gathered a list of some of the best alternatives to show you another way to say thank you for the call.
